Reports to: The Board
Time: 16 hours a week
POWRPLNT is a Bushwick-based community computer lab and plant-filled gallery space focused on digital art education, with a focus on youth. We host workshops, art shows, artist talks, and are open as a computer lab during the day. We advocate that technology is a right, not a privilege.
About the Position
This position serves as an administrative backbone to POWRPLNT’s operations. The key responsibilities of this role include coordinating rentals and events to supplement POWRPLNT’s educational programming as well as managing administrative duties such as bookkeeping, hiring and leading staff. The ideal candidate must have an interest in planning art events, musical performances and other programming that engages with the intersection of technology access and art. This role will work closely with the Teaching Artist Coordinator, Community Outreach Manager and Digital Marketing Manager to ensure our programming builds community and engages with our mission. The Operations Manager will have a deep understanding of POWRPLNT’s mission and the function of each role on our team such that they can be a leader in the constant improvement of the organization.
Serve as a central point person for POWRPLNT’s team members.
Develop job descriptions, conduct interviews, hire, and onboard new team members.
Create support materials for onboarding process to ensure conceptual and operational understanding of positions.
Provide guidance and feedback for staff.
Prepare contracts for contractors and collect other necessary forms.
Rentals & Events
Develop and refine policies and procedures for space requests and programming.
Respond to all rental and event inquiries promptly.
Conduct space walkthroughs with potential renters and event planners.
Coordinate logistics for rentals and events with attention to set up needs and what our space can offer in terms of supplies and staff.
Prepare rental contracts.
Serve as backup staff for events and rentals.
Maintain awareness of best practices for running events.
Manage our residency program and initiate relationships with potential residents.
Communicate with residents to establish the needs of their projects and studio time.
Order all materials and merch for sale during pop-ups and events.
Track event and rental data for improved operations.
Communicate with insurance agency to make sure we have correct policies.
Issue all payments to collaborators and contractors.
Make bank deposits.
Track expenses through monthly bookkeeping.
Reconcile our POS system on a weekly basis.
Equal Employment Opportunity: The Company is proud to be an equal opportunity employer and we celebrate our team’s differences, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Different makes us better.
Must have an interest in event planning and be passionate about artist-run community spaces invested in youth development through arts and technology.
1-2 years of experience in organizing public programs for cultural or educational organization, venue management or related fields.
Excellent organizational, written, verbal, interpersonal and administrative skills.
Flexibility to work on evenings and weekends as needed.
Demonstrated ability to both lead and be part of a team.
Ability to track event details and manage calendars.
Must be able to work independently with minimal supervision.
Application:Interested candidates should email a resume and cover letter as a PDF document to firstname.lastname@example.org. Please include “Operations Manager” in the subject line.